Current High School Students
1. First Year Guarantee (Current High School Students)
The University of Victoria guarantees a space in residence to students who meet the following criteria. Students must have:
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Graduated from high school in 2011.
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Not attended a post-secondary institution (college or university) prior to attending UVic.
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Been admitted to the University of Victoria.
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Accepted the offer of admittance to the University and paid an acceptance deposit of $200 to the University.
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Applied to Residence Services for accommodation on or before June 30, 2011.
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Paid a $35.00 non-refundable application fee to Residence Services.
2. When to Apply (Current High School Students)
Current high school students may apply to Residence Services before June 30th, 2012. Students who apply after June 30th will be added to our waitlist.
3. How to Apply (Current High School Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
-
Submit your application (please contact us to receive an application form).
-
Pay your $35.00 non-refundable application fee to Residence Services within 14 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.
How to Pay
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In person at your bank.
-
In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
-
Through online or telephone banking.
-
For payment methods visit the Rates / Fees webpage.
-
Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Current High School Students)
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Once you have completed the application process, you will receive a room offer from Residence Services via email.
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Room offers are usually sent out to first-year guaranteed students by mid-June or earlier.
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The offer will include your room number and payment deadlines.
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Rooms are assigned based on application submission dates.
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To accept the offer, you must pay a $500 non-refundable deposit to Residence Services within 14 days of the date of your room offer. For cluster bedrooms only, a $250 damage deposit is required as part of your contract to live at the University of Victoria and is payable at the time of your room offer acceptance in additon to the $500 deposit.
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The $500 deposit will be applied to your first term residence fees.
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You must also fill out, sign and submit the Residence Contract signature page.
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Failure to pay your deposit and submit the contract signature page by the deadline will result in the cancellation of your room offer.
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If you receive a room offer on July 16, 2011 or later, you are required to pay the $500 deposit plus your remaining first term residence fees.
5. Waitlist (Current High School Students)
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All first year students who meet the criteria of the first-year guarantee, and who meet the deadlines for application and payment will be offered a room in residence.
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First year students who meet the criteria but do not meet the deadline for application and payment will be put on a waitlist based on date of application.
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Rooms will be offered to students on this waitlist if/when rooms become available.
Other Students
1. Availability of Accommodation and Lottery (Other Students)
Due to the University of Victoria’s first-year housing guarantee, there are a limited number of residence spaces available for other students. In 2010-2011, Residence Services was able to accommodate approximately 400 non-first year students in residence.
Accommodation for students not covered by housing guarantees will be determined by a lottery to be held the first week of July 2011. The lottery will determine each student's place on the list of applicants, and available rooms will be offered in that order.
Applications from students who are successful in the lottery and have selected cluster housing for 2011-2012 will be considered individually. This means that if a student indicates preferred roommates, the student will be matched with those roommates only if the roommates have also been successful in gaining a room in the lottery. If the preferred roommates are unsuccessful, the student will be offered cluster housing with other roommates.
Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.
2. When to Apply (Other Students)
Students may apply to Residence Services anytime between March 31, 2011 (at 10 a.m. PST)and June 30th, 2011. All completed applications will be held by Residence Services until the lottery date in early July. Students who apply after June 30th will be added to our waitlist.
We are currently accepting applications for Term Two (Jan – April 2012). However, please note that room offers for Term Two will not be made until room availability is determined (during late fall 2011).
3. How to Apply (Other Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
-
Submit your application (please contact us to receive an application form).
-
Pay your $35.00 non-refundable application fee to Residence Services within 14 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.
How to Pay
-
In person at your bank.
-
In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
-
Through online or telephone banking.
-
For payment methods visit the Rates / Fees webpage.
-
Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Other Students)
-
Once you have completed the application process, you will receive a room offer from Residence Services via email.
-
Room offers will be sent out as soon as possible after the lottery date.
-
The offer will include your room number and payment deadlines.
-
Applications from students who are successful in the lottery and have selected cluster housing for 2011-2012 will be considered individually. This means that if a student indicates preferred roommates, the student will be matched with those roommates only if the roommates have also been successful in gaining a room in the lottery. If the preferred roommates are unsuccessful, the student will be offered cluster housing with other roommates.
-
To accept the offer, you must pay a $500 non-refundable deposit to Residence Services within 14 days of the date of your room offer. For cluster bedrooms only, a $250 damage deposit is required as part of your contact to live at the University of Victoria and is payable at the time of your room offer acceptance in additon to the $500 deposit..
-
The $500 deposit will be applied to your first term residence fees.
-
You must also fill out, sign and submit the Residence Contract signature page.
-
Failure to pay your deposit and submit the contract signature page by the deadline will result in the cancellation of your room offer.
-
If you receive a room offer on July 16, 2011 or later, you are required to pay the $500 deposit plus your remaining first term residence fees.
5. Waitlist (Other Students)
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Additional room offers will be sent out if rooms are not filled in the first round of offers.
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These offers will be sent out in the order as determined through the lottery process.
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Rooms will continue to be offered throughout July and August until all the rooms are filled.
Graduate Students
1. Availability of Accommodation and Lottery (Graduate Students)
The University of Victoria reserves 40+ apartments (bachelor and one bedroom), as well as a limited number of dormitory rooms and Cluster Housing units for graduate students.
Graduate students may select housing for 1, 2 or 3 terms (between September 2011 and August 2012) for bachelor and one bedroom apartments. The maximum length of stay is 12 months and students must reapply for housing in March of each year for the following year. To clarify, all graduate students wishing to reapply for an apartment must do so in March each year.
Accommodation for graduate students will be determined by a lottery to be held the week of June 20th, 2011. The lottery will determine each student's place on the list of applicants, and available apartments and rooms will be offered in that order.
Applications from graduate students who are successful in the lottery and have selected cluster housing for 2011-2012 will be considered individually. This means that if a student indicates preferred roommates, the student will be matched with those roommates only if the roommates have also been successful in gaining a room in the lottery. If the preferred roommates are unsuccessful, the student will be offered cluster housing with other roommates.
Please note that we offer an online off-campus housing list for students wishing to look for other accommodation.
2. When to Apply (Graduate Students)
Graduate students may apply to Residence Services anytime between March 31, 2011 (at 10 a.m. PST) and June 15, 2011. All completed applications will be held by Residence Services until the lottery to be held the week of June 20th. Students who apply after June 15th will be added to our waitlist.
We are currently accepting applications for Term Two (Jan – April 2012). However, please note that room offers for Term Two will not be made until room availability is determined (during late fall 2011).
3. How to Apply (Graduate Students)
To apply for accommodation you must have:
-
A valid, reliable email address
that you will use for the next 12 months.
-
Be sure to add us to your email accounts Contacts or Safe Lists to ensure that our correspondence is not automatically deposited into a spam or junk mail folder and deleted!
-
Your student number and email address are the primary ways of identifying and communicating with you. All correspondence (room offers, payment reminders, cancellations etc.) will be sent to the email address provided on your application.
-
Do not wait until you are admitted or accepted to the University to apply for residence! Admittance to the University does not guarantee a space in residence. However, you must be accepted to the University in order to receive a room offer.
Steps to Apply
-
Submit your application (please contact us to receive an application form).
-
Pay your $35.00 non-refundable application fee to Residence Services within 14 days of the residence application submission date. Failure to make this payment will result in the cancellation of your residence application.
How to Pay
-
In person at your bank.
-
In person at the Residence Services Main office (in the Craigdarroch office Building on campus).
-
Through online or telephone banking.
-
For payment methods visit the Rates / Fees webpage.
-
Remember: Residence fees must be paid separately from tuition fees.
4. Room Offers (Graduate Students)
Once you have completed the application process, you will receive a room offer from Residence Services via email.
-
Room offers will be sent out as soon as possible after the lottery date.
-
The offer will include your room number and payment deadlines.
-
Applications from graduate students who are successful in the lottery and have selected cluster housing for 2011-2012 will be considered individually. This means that if a student indicates preferred roommates, the student will be matched with those roommates only if the roommates have also been successful in gaining a room in the lottery. If the preferred roommates are unsuccessful, the student will be offered cluster housing with other roommates.
-
To accept the offer, you must pay a $500 non-refundable deposit to Residence Services within 14 days of the date of your room offer. A $250 damage deposit is required for dormitory apartments as part of your contract to live at the University of Victoria and is payable at the time of your room offer acceptance in additon to the $500 deposit.
-
The $500 deposit will be applied to your first term residence fees.
-
You must also fill out, sign and submit the Residence Contract signature page.
-
Failure to pay your deposit and submit the contract signature page by the deadline will result in the cancellation of your room offer.
-
If you receive a room offer on July 16, 2011 or later, you are required to pay the $500 deposit plus your remaining first term residence fees.
5. Waitlist (Graduate Students)
-
Additional room offers will be sent out if rooms are not filled in the first round of offers.
-
These offers will be sent out in the order as determined through the lottery process.
-
Rooms will continue to be offered throughout July and August until all the rooms are filled.
- Reserved graduate spaces may be offered to mature students if they are not filled by graduate students.
Themed and
Interest-Based Communities
Residence Services is offering a selection of Themed Communities in residence in 2012-13. If you are interested in joining one of the communities, indicate your choice on the online application form.
Leadership and Civic Engagement Community
Have you previously been involved in leadership roles or are you interested in developing your leadership skills? If you are looking for a way to build your leadership skills and practice those skills at the University of Victoria, then the Leadership and Civic Engagement Community is for you! Students in this community will engage in a variety of programs that will explore leadership theory and practice. In addition to this, students will have the opportunity to learn more about their own leadership style. Students living in this community will be challenged and given opportunities to put their skills to use in leadership and service projects at the University as well as in the Greater Victoria community.
Health and Wellness Community
“Health and Wellness” can be defined in many ways – the food we eat, the way we spend our leisure time, involvement in sports teams, athletics or fitness activities, interest in spirituality or mental wellness, and more. This community will focus on a broad spectrum of health and wellness opportunities, programs and events in residence, on campus, and in the greater Victoria area. This is the second year of the Health and Wellness Themed Community, and in its inaugural year it was a huge success! The programs and events for students are centered on the theme and hone in on developing a strong sense of community.
Sustainability Community
The University of Victoria opened its first LEED Gold residence building in January 2011, South Tower Residence. Living in this hall offers the opportunity to participate in programs and events that help promote and develop sustainability in the residence, University and Greater Victoria community. This is the second year of the Sustainability Community and the theme has been a great success. Choose this community to reduce your own eco footprint and become an active part of the solution for an important issue in our world today.
Academic Engagement Community
Concerned about the academic transition to University? Looking to explore and learn more about a variety of programs and departments at UVic? Students in this interdisciplinary community will be given opportunities to engage in a variety of programs and services that will enhance and maximize their academic potential. Our programs will accomplish these goals by teaching learning skills, providing directed learning space, and providing activities highlighting the many disciplines UVic offers. Participating in this community can help students develop and achieve academic and personal goals.
Substance Free Community
Students who choose this living environment are committed to live in a community where the possession and use of alcohol and other substances is not permitted. Students will be asked to sign a Community Living Agreement (CLA) that outlines this commitment if they accept an offer for a room within this community.
Quiet Floors
Join a residence environment specifically reserved for students seeking a greater commitment to reduced noise. While quiet hours are upheld in every residence, these floors are available for students who want to live in a community with further reduction of noise. Students will be asked to sign a Community Living Agreement (CLA) that outlines this commitment if they accept an offer for a room on one of these floors.
Students with Disabilities
If you are accepted into residence based on the University’s first year guarantee or through the lottery process, Residence Services will work with you to determine suitable accommodation.
If you have a documented disability that would inform the style of accommodation assigned, briefly describe it in the “Additional Information” section of the Residence application form. Please explain what measures you currently take at your own living environment (home, apartment) to address your challenges.
Please note that the University of Victoria reserves a limited number of rooms for students with disabilities that are allocated outside of the lottery system. In order to be recommended for priority access to these rooms, you must have documented disability-related needs that cannot be met in off-campus housing. The presence of a disability is insufficient to qualify for priority placement. Priority access is only considered in exceptional circumstances. In order to be considered for priority access, please contact the Manager of Residence Life and Education in order to determine eligibility.
You will be contacted by Residence Services to review your accommodation needs, and will be required to submit appropriate medical documentation. This documentation may be shared with the Resource Centre for Students with Disabilities (RCSD) if Residence Services requires assistance in confirming your needs or determining appropriate accommodations.
Please note that the RCSD only makes recommendations to Residence Services regarding the functional limitations of a student’s documented disability. The RCSD may confirm the student’s disability and advise regarding the type of barriers that may result for that person. The RCSD may also assist in determining a student’s eligibility to receive accommodations based on consideration of documentation from a qualified professional that states what the housing need is and why the requested room in residence is the only way to meet the student’s housing needs.
After you have applied to residence, please direct any additional documentation, citing your student number, to:
Director, Residence Services
University of Victoria
Craigdarroch Office Building
PO Box 1700 Stn CSC
Victoria, BC, V8W 2Y2
Change, re-activate or cancel
Change an existing application
If you wish to change information on an application you have already
submitted for Sept 2011 or Jan 2012 then email us with your requested changes (including your
full name and student number) .
Re-activate a cancelled application
If you previously submitted an application for Sept 2011 or Jan 2012 and it was cancelled then please call 250-721-8395 or email us to have it re-activated.
Cancel an application
If you wish to cancel a housing application for Sept 2011 or Jan 2012, send an email with your UVic ID and "Cancel Residence Application" in the subject line to Residence Services.
Refund and Cancellation Policies
Cancellation of the Residence Contract Prior to Move-In Date
To cancel the Contract before the Move-In Date noted on your Residence Acceptance Confirmation you are required to give written notice of cancellation by sending an email to Residence Services.
Residence fee refunds will be based on the refund and forfeiture policies outlined below.
First Term, Winter Session
If you are registered for the First Term only, or for the Winter Session:
a) The $35 residence application fee is non-refundable;
b) From Friday, July 1, 2011 until Sunday, September 4, 2011 residence cancellations will be subject to an additional $500 cancellation fee. The $500 cancellation fee will only be refunded in the circumstances noted in sub-section c);
c) Criteria to qualify for the exceptions noted in b) are as follows: Evidence acceptable to Residence Services must be provided with your written notice of cancellation and must be received at Residence Services by Sunday, September 4, 2011 demonstrating that:
i. you are not admitted to UVic;
ii. you have a substantiated medical condition preventing University attendance; or
iii. the University has cancelled your courses.
Second Term
If you are registered for the Second Term only:
a) The $35 residence application fee is non-refundable;
b) From Tuesday, November 15, 2011 until Tuesday, January 3, 2012 residence cancellations will be subject to an additional $500 cancellation fee. The $500 cancellation fee will only be refunded in the circumstances noted in sub-section c);
c) Criteria to qualify for the exceptions noted in b) are as follows. Evidence acceptable to Student Residence Services must be provided with your written notice of cancellation and must be received at Residence Services by Tuesday, January 3, 2012 demonstrating that:
i. you are not admitted to UVic;
ii. you have a substantiated medical condition preventing University attendance; or
iii. the University has cancelled your courses.
Termination of the Residence Contract After Move-In Date
You may cancel this Residence Contract on or after the Move-In Date by giving written notice to Housing Services a minimum of 30 days prior to departing.
* A $250 cancellation fee will be applied to all Contract cancellations and withdrawals.
* If late notice of withdrawal is received and we are unable to fill your bed space, you will be charged until the end of the 30 days.
* If you vacate prior to your stated departure date, no additional refund is given. Furthermore, by returning the room keys to the Craigdarroch Residence Office, the student gives permission for the immediate occupancy of the room with no additional refund.
* No refund of deposits or fees will be given if a room is vacated after November 30 in the First Term, or after March 31 in the Second Term.
Do you have more questions?
Contact our office at 250-721-8395 or email us.
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